1000+ Microsoft Access Multiple Choice Question Answer [Solved]

1. Referential integrity means
A. Do not enter a value in the foreign key field of a child table if that value does not exist in the primary key of the parent table
B. Do not enter a value in the primary key field of child table if that value does not exist in the primary key of the parent table
C. Do not enter a value in the foreign key field of a parent table if that value does not exist in the primary key of the child table
D. All of above
Answer : A

2. The command center of access file that appears when you create or open the MS Access database file.
A. Database Window
B. Query Window
C. Design View Window
D. Switchboard
Answer : A

3. To achieve AND effect when you are entering criteria in a query design window
A. write criteria values vertically one in a row
B. write criteria values horizontally
C. Write criteria values in same field separated with AND
D. Write criteria values in same field separated with &
Answer : B

4. In table design view, which key can be used to switch between the field names and properties panels?
A. F3
B. F4
C. F5
D. F6
Answer : D

5. Which of the following may not be a database?
A. Data presented in table in MS Word document
B. Data entered in Excel spreadsheet
C. A presentation created in PowerPoint
D. A telephone diary
Answer : C

6. It is used to calculate and restructure data for easier analysis of your data. It calculates the sum,
A. Parameter
B. Select
C. crosstab
D. Append
Answer : C

7. You can set a controls border type to make the border invisible.
A. Transparent
B. Invisible
C. Do not display
D. No border
Answer : C

8. A part of database that stores only one type of data is
A. Report
B. Field
C. Query
D. Record
Answer : B

9. Which of the following store command to retrieve data from database?
A. Forms
B. Reports
C. Queries
D. Tables
Answer : C

10. A composite key is
A. Required when a table does not have any unique fields in it
B. The primary key with AutoNumber as the field type
C. Made up of two or more fields to uniquely identify records
D. Is a foreign key that uniquely identifies records
Answer : C

11. Which is not a view to display a table in Access?
A. Datasheet View
B. Design View
C. Pivot Table & Pivot Chart View
D. None of above
Answer : D

12. A database can be best described as
A. Organized collection of data
B. Useful presentation of data
C. Graphical representation of data
D. All of above
Answer : A

13. Which of the following term is least related to database?
A. Attributes
B. Tuples
C. Relationship
D. Columns
Answer : D

14. A small button with three dots usually displayed at the right of field properties box
A. Make button
B. Expression button
C. Build button
D. None of above
Answer : C

15. DCL provides commands to perform actions like
A. Change the structure of tables
B. insert, update or delete records and data values
C. authorizing access and other control over database
D. None of above
Answer : C

16. How can you link a table with another so that a field in current table will display values in drop down box from another table while entering data:
A. Query Wizard
B. Look up Wizard
C. Form Wizard
D. Report Wizard
Answer : B

17. In table design view what are the first column of buttons used for
A. Indicate Primary Key
B. Indicate Current Row
C. Both of above
D. None of above
Answer : C

18. What does the show check box in query design window indicate
A. It indicates whether the field is to be used or not
B. It indicates whether the field is to be displayed in query result or not
C. It indicates whether the field names to be displayed in query result or not
D. None of above
Answer : B

19. What is a form in MS Access
A. It is a printed page where users will write their data to fill it up
B. It is an input screen designed to make the viewing and entering data easier
C. This is an important part of database used by analysts to draw conclusions
D. All of above
Answer : B

20. Each record is constituted by a number of individual data items which are called
A. Fields
B. Data Types
C. Relations
D. Tables
Answer : A

21. Queries in Access can be used as
A. view, change and analyze data in different ways
B. a source of records for forms and reports
C. Only a
D. Both a and b
Answer : D

22. Which of the following is NOT a type of Microsoft Access database object?
A. Table
B. Form
C. Worksheets
D. Modules
Answer : C

23. Unlike text data type, this can store up to maximum of 65, 535 characters.
A. memo
B. data/time
C. number
D. All of above
Answer : A

24. In one-to-many relationship the table in one side is called _______ and on many side is called _______
A. Child , Parent
B. Parent , Child
C. Brother , Sister
D. Father , Son
Answer : B

25. What is the difference between Open and Open Exclusively?
A. Open statement opens access database files and Open Exclusively opens database files of other program like Oracle
B. Open Exclusive locks whole database so that no one can access it whereas Open locks only the record that is being accessed
C. Both Open and Open Exclusively are same
D. Open Exclusive command does not exist in MS Access
Answer : B

26. The size of Yes No field is always
A. 1 bit
B. 1 byte
C. 1 character
D. 1 GB
Answer : A

27. When creating a new table which method can be used to choose fields from standard databases and tables
A. Create table in Design View
B. Create Table using wizard
C. Create Table by Entering data
D. None of above
Answer : D

28. It is a sign or symbol that specifies, operator, and values that produce a result
A. operator
B. query
C. expression
D. None of the above
Answer : A

29. Which of the following is not a database object in MS Access?
A. Tables
B. Query
C. Report
D. Relationship
Answer : D

30. The size of a field with Number data type can not be
A. 2
B. 4
C. 8
D. 16
Answer : D

31. This data type allows alphanumeric characters and special symbols.
A. text
B. memo
C. auto number
D. None of the above
Answer : A

32. Both conditions display on the same row in the design grid when ___operator is in use
A. OR
B. IN
C. AND
D. LIKE
Answer : C

33. Which of the following creates a drop down list of values to choose from a list?
A. OLE Object
B. Hyperlink
C. Memo
D. Lookup Wizard
Answer : D

34. A database object in MS Access that stores a question about the data in database?
A. Table
B. Form
C. Query
D. Report
Answer : C

35. This key uniquely identifies each record
A. primary key
B. key record
C. unique key
D. field name
Answer : A

36. To sort records in a table
A. Open table, click on the field on which the sorting is to be done, then click Sort button on database toolbar
B. Open table, click Sort button on database toolbar, choose field based on which to sort, click OK
C. Click the field heading to sort it ascending or descending
D. All of above
Answer : A

37. The two form layout types will display multiple records at one time are tabular and___
A. columnar
B. justified
C. date sheet
D. pivot table
Answer : B

38. While creating relationship, when you drag a field of a field to drop into another table the mouse pointer changes into
A. a doctors sign
B. thin + sign
C. outline rectangle
D. None of above
Answer : C

39. Collection of related records in a database is known as
A. File
B. Bench
C. Table
D. Relationship
Answer : C

40. Microsoft Access is a
A. RDBMS
B. OODBMS
C. ORDBMS
D. Network database model
Answer : A

41. To create primary key for a table when in design view
A. Type PRIMARY in field type box when creating required field
B. Mark the Primary check box in field name of required field
C. Click the Primary Key button in Design ribbon when the cursor is in required field
D. None of the above
Answer : C

42. The third stage in designing a database is when we analyze our tables more closely and create a ___________ between tables
A. relationship
B. Join
C. Query
D. None of these
Answer : A

43. The task of arranging data in order is called
A. Searching
B. Sorting
C. Ordering
D. Shorting
Answer : B

44. The___ operator will cause a record to be selected only if two or more conditions are satisfied
A. Or
B. If or
C. Range
D. And
Answer : D

45. How can you define a field so that when entering data for that field it will display ****** instead of actual typed text
A. Input mask B. Validation Rule
C. Indexed
D. IME Mode
Answer : A

46. It is an association established between common fields of two tables.
A. line
B. relationship
C. primary key
D. records
Answer : B

47. Which of the following is a method to create a new table in MS Access?
A. Create table in Design View
B. Create Table using wizard
C. Create Table by Entering data
D. All of above
Answer : D

48. To duplicate a controls formatting you can use___
A. Manager
B. Wizard
C. Painter
D. Control
Answer : C

49. Which of the following is not a type of relationship that can be applied in Access database
A. One to One
B. One to Many
C. Many to Many
D. All of above can be applied
Answer : D

50. What are the columns in a Microsoft Access table called?
A. Rows
B. Records
C. Fields
D. Columns
Answer : C