Microsoft Access MCQ Solved Paper for UPSC IES

1. How can you define a field so that when entering data for that field it will display ****** instead of actual typed text
A. Input mask
B. Validation Rule
C. Indexed
D. IME Mode
Answer : A

2. A database language concerned with the definition of the whole database structure and schema is ________
A. DCL
B. DML
C. DDL
D. All of above
Answer : C

3. We can remove a relationship defined between two tables by
A. From Edit menu choose Delete Relationship
B. Select the relationship line and press Delete
C. Choose Delete option from Relationship menu
D. All of above
Answer : B

4. Which of the following is not a type of relationship that can be applied in Access database
A. One to One
B. One to Many
C. Many to Many
D. All of above can be applied
Answer : D

5. In one-to-many relationship the table in one side is called _______ and on many side is called _______
A. Child , Parent
B. Parent , Child
C. Brother , Sister
D. Father , Son
Answer : B

6. It is used to calculate and restructure data for easier analysis of your data. It calculates the sum,
A. Parameter
B. Select
C. crosstab
D. Append
Answer : C

7. The two form layout types will display multiple records at one time are tabular and___
A. columnar
B. justified
C. date sheet
D. pivot table
Answer : B

8. It is a query that when run displays its own dialog box prompting you for information, such as
A. Select
B. crosstab
C. Parameter
D. Append
Answer : C

9. Following is not a database model
A. network database model
B. relational database model
C. Object Oriented database model
D. None
Answer : D

10. Cascade update option
A. means do not change the value in the primary key field if that record has related records in another table
B. means change all the related records in child tables if the record in parent table is changed
C. Both of above
D. None of above
Answer : C

11. While creating relationship, when you drag a field of a field to drop into another table the mouse pointer changes into
A. a doctors sign
B. thin + sign
C. outline rectangle
D. None of above
Answer : C

12. Queries in Access can be used as
A. view, change and analyze data in different ways
B. a source of records for forms and reports
C. Only a
D. Both a and b
Answer : D

13. Referential integrity means
A. Do not enter a value in the foreign key field of a child table if that value does not exist in the primary key of the parent table
B. Do not enter a value in the primary key field of child table if that value does not exist in the primary key of the parent table
C. Do not enter a value in the foreign key field of a parent table if that value does not exist in the primary key of the child table
D. All of above
Answer : A

14. Which of the following store command to retrieve data from database?
A. Forms
B. Reports
C. Queries
D. Tables
Answer : C

15. Which of the following database object hold data?
A. Forms
B. Reports
C. Queries
D. Tables
Answer : D

16. What do you mean by one to many relationship between Student and Class table?
A. One student can have many classes
B. One class may have many student
C. Many classes may have many students
D. Many students may have many classes
Answer : A

17. The command center of access file that appears when you create or open the MS Access database file.
A. Database Window
B. Query Window
C. Design View Window
D. Switchboard
Answer : A

18. Unlike text data type, this can store up to maximum of 65, 535 characters.
A. memo
B. data/time
C. number
D. All of above
Answer : A

19. Which is not a view to display a table in Access?
A. Datasheet View
B. Design View
C. Pivot Table & Pivot Chart View
D. None of above
Answer : D

20. What do you mean by one to many relationship between Student and Class table?
A. One student can have many classes
B. One class may have many student
C. Many classes may have many students
D. Many students may have many classes
Answer : A

21. Which of the following can be an example of a database?
A. Address book of all the suppliers of a company
B. Salary sheet of all the employees of a company
C. Records of daily sales transactions of a company
D. All of above
Answer : D

22. This is the stage in database design where one gathersand lists all the necessary fields for the database project.
A. data definition
B. data refinement
C. establishing relationship
D. none of the above
Answer : A

23. Which of the following statement is true
A. Reports can be used to retrieve data from tables and calculate
B. Queries can be printed in well formatted manner and presented as the information
C. Queries can include calculated fields that do not exist in table
D. Reports and forms are similar but forms are use to print but reports to display on screen only
Answer : C

24. In a database table, the category of information is called ____________
A. tuple
B. field
C. record
D. All of above
Answer : B

25. To achieve AND effect when you are entering criteria in a query design window
A. write criteria values vertically one in a row
B. write criteria values horizontally
C. Write criteria values in same field separated with AND
D. Write criteria values in same field separated with &
Answer : B

26. This key uniquely identifies each record
A. primary key
B. key record
C. unique key
D. field name
Answer : A

27. To create queries in Access
A. You can drag and drop fields on query builders
B. you can type the SQL command in SQL view
C. You can use query wizard or design view
D. All of above
Answer : D

28. We can remove a relationship defined between two tables by
A. From Edit menu choose Delete Relationship
B. Select the relationship line and press Delete
C. Choose Delete option from Relationship menu
D. All of above
Answer : B

29. The expression builder is an access tool that controls an expression___ for entering an expression
A. Table
B. Box
C. Cell
D. Palette
Answer : B

30. A search value can be an exact value or it can be
A. Logical Operator
B. Relationship
C. Wild card character
D. Comparison operation
Answer : C

31. Which of the following term is least related to database?
A. Attributes
B. Tuples
C. Relationship
D. Columns
Answer : D

32. How can you link a table with another so that a field in current table will display values in drop down box from another table while entering data:
A. Query Wizard
B. Look up Wizard
C. Form Wizard
D. Report Wizard
Answer : B

33. The third stage in designing a database is when we analyze our tables more closely and create a ___________ between tables
A. relationship
B. Join
C. Query
D. None of these
Answer : A

34. Each record is constituted by a number of individual data items which are called
A. Fields
B. Data Types
C. Relations
D. Tables
Answer : A

35. It is most common type of query. It retrieves records from one or more tables and then displays the
A. Parameter
B. Select
C. crosstab
D. All of above
Answer : B

36. The key uniquely identifies each record in a table.
A. primary key
B. key word
C. filed name
D. All of above
Answer : A

37. A database object in MS Access that stores a question about the data in database?
A. Table
B. Form
C. Query
D. Report
Answer : C

38. To create relationship between two tables
A. drag the primary key of a table into foreign key of another table
B. drag the foreign key of a table into the primary key of another table
C. drag any field from parent table and drop on child table
D. Any of above can be done to create relationship
Answer : A

39. Which of the following creates a drop down list of values to choose from a list?
A. OLE Object
B. Hyperlink
C. Memo
D. Lookup Wizard
Answer : D

40. The___ operator will cause a record to be selected only if two or more conditions are satisfied
A. Or
B. If or
C. Range
D. And
Answer : D

41. What are the columns in a Microsoft Access table called?
A. Rows
B. Records
C. Fields
D. Columns
Answer : C

42. Which of the following statement is true?
A. Foreign key fields dont allow duplicate values
B. In primary key field you can enter duplicate value
C. In an indexed field you may or may not enter duplicate value depending upon setting
D. All statements are true
Answer : C

43. Which field type will you select when creating a new table if you require to enter long text in that field?
A. Text
B. Memo
C. Currency
D. Hyperlink
Answer : B

44. A primary key in any table has the properties
A. Not Null
B. No Duplicates
C. Both of above
D.None of above
Answer : C

45. What is the maximum length a text field can be?
A. 120
B. 255
C. 265
D. 75
Answer : B

46. Which of the following is not a database object?
A. Tables
B. Queries
C. Relationships
D. Reports
Answer : C

47. The default and maximum size of text field in Access
A. 50 and 255 Characters
B. 8 and 1 GB
C. 266 characters & 64000 characters
D. None of above
Answer : A

48. Which field type can store photos?
A. Hyperlink
B. OLE
C. Both of these can be used
D. Access tables cant store photos
Answer : B

49. This data type allows alphanumeric characters and special symbols.
A. text
B. memo
C. auto number
D. None of the above
Answer : A

50. Which of the following database object produces the final result to present?
A. Forms
B. Reports
C. Queries
D. Tables
Answer : B