1000+ Microsoft Access MCQ for GRE [Solved]

1. Which of the following statement is true
A. Reports can be used to retrieve data from tables and calculate
B. Queries can be printed in well formatted manner and presented as the information
C. Queries can include calculated fields that do not exist in table
D. Reports and forms are similar but forms are use to print but reports to display on screen only
Answer : C

2. Which of the field has width 8 bytes?
A. Memo
B. Number
C. Date/Time
D. Hyperlink
Answer : C

3. Which of the following is not a database object in MS Access?
A. Tables
B. Query
C. Report
D. Relationship
Answer : D

4. Which of the following database object produces the final result to present?
A. Forms
B. Reports
C. Queries
D. Tables
Answer : B

5. Which of the following database object hold data?
A. Forms
B. Reports
C. Queries
D. Tables
Answer : D

6. The default and maximum size of text field in Access
A. 50 and 255 Characters
B. 8 and 1 GB
C. 266 characters & 64000 characters
D. None of above
Answer : A

7. What is the maximum length a text field can be?
A. 120
B. 255
C. 265
D. 75
Answer : B

8. How can you define a field so that when entering data for that field it will display ****** instead of actual typed text
A. Input mask
B. Validation Rule
C. Indexed
D. IME Mode
Answer : A

9. You can automatically include all of the field in a table in a query by___ a strike that appear list box in query design view
A. Clicking
B. Right clicking
C. Double clicking
D. None of the above
Answer : C

10. A part of database that stores only one type of data is
A. Report
B. Field
C. Query
D. Record
Answer : B

11. Unlike text data type, this can store up to maximum of 65, 535 characters.
A. memo
B. data/time
C. number
D. All of above
Answer : A

12. What do you mean by one to many relationship between Student and Class table?
A. One student can have many classes
B. One class may have many student
C. Many classes may have many students
D. Many students may have many classes
Answer : A

13. What is the difference between Open and Open Exclusively?
A. Open statement opens access database files and Open Exclusively opens database files of other program like Oracle
B. Open Exclusive locks whole database so that no one can access it whereas Open locks only the record that is being accessed
C. Both Open and Open Exclusively are same
D. Open Exclusive command does not exist in MS Access
Answer : B

14. A __________ enables you to view data from a table based on a specific criterion
A. Form
B. Query
C. Macro
D. Report
Answer : B

15. Following is not a database model
A. network database model
B. relational database model
C. Object Oriented database model
D. None
Answer : D

16. Which of the following is not a field type in Access
A. Memo
B. Hyperlink
C. OLE Object
D. Lookup Wizard
Answer : D

17. This is the stage in database design where one gathers and lists all the necessary fields for the database project.
A. data definition
B. data refinement
C. establishing relationship
D. none of the above
Answer : A

18. The expression builder is an access tool that controls an expression___ for entering an expression
A. Table
B. Box
C. Cell
D. Palette
Answer : B

19. A small button with three dots usually displayed at the right of field properties box
A. Make button
B. Expression button
C. Build button
D. None of above
Answer : C

20. Database Management Systems are featured with:
A. The facility to easy editing, spelling check, auto pagination, lay out and printing reports
B. The ability to store large amount of data to facilitate easy update, sort and retrieval
C. The ability to calculate efficiently with the help of built-in functions and analyze
D. All of above
Answer : B

21. Collection of related records in a database is known as
A. File
B. Bench
C. Table
D. Relationship
Answer : C

22. The size of Yes No field is always
A. 1 bit
B. 1 byte
C. 1 character
D. 1 GB
Answer : A

23. Which of the following expresses correct order?
A. Characters, Fields, Records, Tabls, Files, Databases
B. Characters, Fields, Records, Tables, Database, Files
C. Databases, Tables, Files, Records, Field, Character
D. Files, Databases, Tables, Records, Fields, Characters
Answer : A

24. In a database table, the category of information is called ____________
A. tuple
B. field
C. record
D. All of above
Answer : B

25. The command center of access file that appears when you create or open the MS Access database file.
A. Database Window
B. Query Window
C. Design View Window
D. Switchboard
Answer : A

26. To create relationship between two tables
A. drag the primary key of a table into foreign key of another table
B. drag the foreign key of a table into the primary key of another table
C. drag any field from parent table and drop on child table
D. Any of above can be done to create relationship
Answer : A

27. Which of the following store command to retrieve data from database?
A. Forms
B. Reports
C. Queries
D. Tables
Answer : C

28. A database can be best described as
A. Organized collection of data
B. Useful presentation of data
C. Graphical representation of data
D. All of above
Answer : A

29. The__ button on the tool box display data from a related table
A. Sub form sub report
B. Relationships
C. Select objects
D. More controls
Answer : A

30. What are the columns in a Microsoft Access table called?
A. Rows
B. Records
C. Fields
D. Columns
Answer : C

31. Which of the following can be an example of a database?
A. Address book of all the suppliers of a company
B. Salary sheet of all the employees of a company
C. Records of daily sales transactions of a company
D. All of above
Answer : D

32. Which is not a view to display a table in Access?
A. Datasheet View
B. Design View
C. Pivot Table & Pivot Chart View
D. None of above
Answer : D

33. This option allows you to build a new table by entering data directly into the datasheet.
A. datasheet view
B. design view
C. link table
D. None of the above
Answer : A

34. Which of the following creates a drop down list of values to choose from a list?
A. OLE Object
B. Hyperlink
C. Memo
D. Lookup Wizard
Answer : D

35. It is an association established between common fields of two tables.
A. line
B. relationship
C. primary key
D. records
Answer : B

36. Which of the following statement is true?
A. Foreign key fields dont allow duplicate values
B. In primary key field you can enter duplicate value
C. In an indexed field you may or may not enter duplicate value depending upon setting
D. All statements are true
Answer : C

37. What does the show check box in query design window indicate
A. It indicates whether the field is to be used or not
B. It indicates whether the field is to be displayed in query result or not
C. It indicates whether the field names to be displayed in query result or not
D. None of above
Answer : B

38. This key uniquely identifies each record
A. primary key
B. key record
C. unique key
D. field name
Answer : A

39. To achieve AND effect when you are entering criteria in a query design window
A. write criteria values vertically one in a row
B. write criteria values horizontally
C. Write criteria values in same field separated with AND
D. Write criteria values in same field separated with &
Answer : B

40. This data type allows alphanumeric characters and special symbols.
A. text
B. memo
C. auto number
D. None of the above
Answer : A

41. In table design view what are the first column of buttons used for
A. Indicate Primary Key
B. Indicate Current Row
C. Both of above
D. None of above
Answer : C

42. It is used to calculate and restructure data for easier analysis of your data. It calculates the sum,
A. Parameter
B. Select
C. crosstab
D. Append
Answer : C

43. We can remove a relationship defined between two tables by
A. From Edit menu choose Delete Relationship
B. Select the relationship line and press Delete
C. Choose Delete option from Relationship menu
D. All of above
Answer : B

44. What do you mean by one to many relationship between Student and Class table?
A. One student can have many classes
B. One class may have many student
C. Many classes may have many students
D. Many students may have many classes
Answer : A

45. We can remove a relationship defined between two tables by
A. From Edit menu choose Delete Rlationship
B. Select the relationship line and press Delete
C. Choose Delete option from Relationship menu
D. All of above
Answer : B

46. To create a new table, in which method you dont need to specify the field type and size?
A. Create table in Design View
B. Create Table using wizard
C. Create Table by Entering data
D. All of above
Answer : C

47. The third stage in designing a database is when we analyze our tables more closely and create a ___________ between tables
A. relationship
B. Join
C. Query
D. None of these
Answer : A

48. In one-to-many relationship the table in one side is called _______ and on many side is called _______
A. Child , Parent
B. Parent , Child
C. Brother , Sister
D. Father , Son
Answer : B

49. The task of arranging data in order is called
A. Searching
B. Sorting
C. Ordering
D. Shorting
Answer : B

50. The database language that allows you to access or maintain data in a database
A. DCL
B. DML
C. DDL
D. None of above
Answer : B