Microsoft Access 1000+ MCQ with answer for GMAT

1. Two tables can be linked with relationship so that the data integrity can be enforced. Where can you find Relationship Command?
A. Home Tab
B. Create Tab
C. External Data Tab
D. Database Tab
Answer : D

2. Which of the following expresses correct order?
A. Characters, Fields, Records, Tables, Files, Databases
B. Characters, Fields, Records, Tables, Database, Files
C. Databases, Tables, Files, Records, Field, Character
D. Files, Databases, Tables, Records, Fields, Characters
Answer : A

3. In table design view what are the first column of buttons used for
A. Indicate Primary Key
B. Indicate Current Row
C. Both of above
D. None of above
Answer : C

4. Which of the field has width 8 bytes?
A. Memo
B. Number
C. Date/Time
D. Hyperlink
Answer : C

5. A __________ enables you to view data from a table based on a specific criterion
A. Form
B. Query
C. Macro
D. Report
Answer : B

6. A primary key in any table has the properties
A. Not Null
B. No Duplicates
C. Both of above
D. None of above
Answer : C

7. Which of the following creates a drop down list of values to choose from a list?
A. OLE Object
B. Hyperlink
C. Memo
D. Lookup Wizard
Answer : D

8. The size of Yes No field is always
A. 1 bit
B. 1 byte
C. 1 character
D. 1 GB
Answer : A

9. The___ operator will cause a record to be selected only if two or more conditions are satisfied
A. Or
B. If or
C. Range
D. And
Answer : D

10. What do you mean by one to many relationship between Student and Class table?
A. One student can have many classes
B. One class may have many student
C. Many classes may have many students
D. Many students may have many classes
Answer : A

11. The default and maximum size of text field in Access
A. 50 and 255 Characters
B. 8 and 1 GB
C. 266 characters & 64000 characters
D. None of above
Answer : A

12. To create queries in Access
A. You can drag and drop fields on query builders
B. you can type the SQL command in SQL view
C. You can use query wizard or design view
D. All of above
Answer : D

13. A database language concerned with the definition of the whole database structure and schema is ________
A. DCL
B. DML
C. DDL
D. All of above
Answer : C

14. This is the stage in database design where one gathers and lists all the necessary fields for the database project.
A. data definition
B. data refinement
C. establishing relationship
D. none of the above
Answer : A

15. An Access database object that is used to enter, view or edit records
A. Table
B. Form
C. Query
D. Report
Answer : B

16. While creating relationship, when you drag a field of a field to drop into another table the mouse pointer changes into
A. a doctors sign
B. thin + sign
C. outline rectangle
D. None of above
Answer : C

17. Cascade update option
A. means do not change the value in the primary key field if that record has related records in another table
B. means change all the related records in child tables if the record in parent table is changed
C. Both of above
D. None of above
Answer : C

18. How can you define a field so that when entering data for that field it will display ****** instead of actual typed text
A. Input mask
B. Validation Rule
C. Indexed
D. IME Mode
Answer : A

19. We can remove a relationship defined between two tables by
A. From Edit menu choose Delete Relationship
B. Select the relationship line and press Delete
C. Choose Delete option from Relationship menu
D. All of above
Answer : B

20. What are the columns in a Microsoft Access table called?
A. Rows
B. Records
C. Fields
D. Columns
Answer : C

21. What do you mean by one to many relationship between Student and Class table?
A. One student can have many classes
B. One class may have many student
C. Many classes may have many students
D. Many students may have many classes
Answer : A

22. Unlike text data type, this can store up to maximum of 65, 535 characters.
A. memo
B. data/time
C. number
D. All of above
Answer : A

23. The complete information about an entity in a database is called
A. Data
B. Information
C. Field
D. Record
Answer : D

24. To achieve AND effect when you are entering criteria in a query design window
A. write criteria values vertically one in a row
B. write criteria values horizontally
C. Write criteria values in same field separated with AND
D. Write criteria values in same field separated with &
Answer : B

25. Which field type will you select when creating a new table if you require to enter long text in that field?
A. Text
B. Memo
C. Currency
D. Hyperlink
Answer : B

26. It is a sign or symbol that specifies, operator, and values that produce a result
A. operator
B. query
C. expression
D. None of the above
Answer : A

27. Which of the following statement is true
A. Reports can be used to retrieve data from tables and calculate
B. Queries can be printed in well formatted manner and presented as the information
C. Queries can include calculated fields that do not exist in table
D. Reports and forms are similar but forms are use to print but reports to display on screen only
Answer : C

28. Microsoft Access is a
A. RDBMS
B. OODBMS
C. ORDBMS
D. Network database model
Answer : A

29. To sort records in a table
A. Open table, click on the field on which the sorting is to be done, then click Sort button on database toolbar
B. Open table, click Sort button on database toolbar, choose field based on which to sort, click OK
C. Click the field heading to sort it ascending or descending
D. All of above
Answer : A

30. A small button with three dots usually displayed at the right of field properties box
A. Make button
B. Expression button
C. Build button
D. None of above
Answer : C

31. It is an association established between common fields of two tables.
A. line
B. relationship
C. primary key
D. records
Answer : B

32. Which field type can store photos?
A. Hyperlink
B. OLE
C. Both of these can be used
D. Access tables cant store photos
Answer : B

33. In a database table, the category of information is called ____________
A. tuple
B. field
C. record
D. All of above
Answer : B

34. Which of the following is a method to create a new table in MS Access?
A. Create table in Design View
B. Create Table using wizard
C. Create Table by Entering data
D. All of above
Answer : D

35. Which of the following database object produces the final result to present?
A. Forms
B. Reports
C. Queries
D. Tables
Answer : B

36. This key uniquely identifies each record
A. primary key
B. key record
C. unique key
D. field name
Answer : A

37. The size of a field with Number data type can not be
A. 2
B. 4
C. 8
D. 16
Answer : D

38. You can set a controls border type to make the border invisible.
A. Transparent
B. Invisible
C. Do not display
D. No border
Answer : C

39. Which of the following can be an example of a database?
A. Address book of all the suppliers of a company
B. Salary sheet of all the employees of a company
C. Records of daily sales transactions of a company
D. All of above
Answer : D

40. The expression builder is an access tool that controls an expression___ for entering an expression
A. Table
B. Box
C. Cell
D. Palette
Answer : B

41. DCL provides commands to perform actions like
A. Change the structure of tables
B. insert, update or delete records and data values
C. authorizing access and other control over database
D. None of above
Answer : C

42. A database object in MS Access that stores a question about the data in database?
A. Table
B. Form
C. Query
D. Report
Answer : C

43. It is used to calculate and restructure data for easier analysis of your data. It calculates the sum,
A. Parameter
B. Select
C. crosstab
D. Append
Answer : C

44. Following is not a database model
A. network database model
B. relational database model
C. Object Oriented database model
D. None
Answer : D

45. Which of the following is not a database object?
A. Tables
B. Queries
C. Relationships
D. Reports
Answer : C

46. The key uniquely identifies each record in a table.
A. primary key
B. key word
C. filed name
D. All of above
Answer : A